exhibitor faqs

Key Dates to Remember:

• Miami Art Week Kickoff Party: Mon Dec 2 2024 (7-9 PM)

• Miami Art Week Pop-Up & photoMIAMI: Sat Dec 7 & Sun Dec 8, 2024 (10 AM - 5 PM)

• Miami Art Week Artist Party: Sat Dec 7, 2024 (5-8 PM)

• Other Miami Art Week event dates (all other Fairs & Official Events) are located on our website.

Miami Art Week Pop-Up & photoMIAMI physical locations:
Miami Art Week Gallery
2300 N. Miami Avenue, Miami Florida 33127

Yes, you can check the status of your 2024 Exhibitor Application via the Exhibitor Platform. The status will be updated to show the following:

• Pending application review.

• Pending receipt of payment.

• Missing information/artwork.

• Application APPROVED.

• Application declined.

In addition, messages regarding the status will be sent to you via the Platform.

The 2024 Application Fee for either the Miami Art Week Pop-Up or the photoMIAMI event is $49. This is a flat fee for all Exhibitor categories. The maximum Application Fee that will be due is $49.

The Application Fee is separate and IN ADDITION to Exhibitor fees. Application Fees are non-transferable and non-refundable.

You will receive an invoice for the Application Fee after your Application is submitted. It is not due immediately at the moment your Application is being submitted; it will be emailed to you generally within 48 hours and is available via the Exhibitor Portal.

The Application Fee is for the submission and processing of your Application and is separate from any Exhibitor Fees. Note that completion and submission of an Application does not guarantee acceptance as either an in-person or digital platform Exhibitor. Applications without the requisite Application Fees may be cancelled at the discretion of Miami Art Week.

The Exhibitor Fee is invoiced separately and is not due today. It will be billed to you if your application is approved by the Miami Art Week Selection Committee. Exhibition space and subsequently participation in any of the Miami Art Week events will not be confirmed until all Application and Exhibitor Fees have been paid in full.

Yes, depending on the Exhibitor level. Please contact Exhibitor Services for more details. Examples of these are available on our main website.

Yes, there are a limited number display options available on a first-come, first-served basis (based upon application date).

Are installment payments an option? Yes, please message us for more details.

Note that all Exhibitor Fees must be paid in full prior to November 15, 2024.

You are responsible for the sales of any artwork exhibited either in-person or on our digital platforms. You retain 100% of those sales. You are responsible for the collection and remittance of any applicable sales taxes involved.

WHERE TO SAVE/UPLOAD ARTWORK IMAGES & OTHER FILES

ALL artwork images and other files must be saved in the ‘Artwork’ section of the Exhibitor Portal. We recommend creating any necessary folders there to better organize your artwork.

Artwork will NOT be accepted via or other means, including third-party platforms.

When uploading artwork, you have the ability to (1) Create folders, (2) Upload files, (3) Upload folders or (4) Add a link to your website(s), social media and other content you may have online.

FILE SIZES

Image files should be in JPEG (.jpg) format with high-quality compression and should not exceed 10Mb in size each. If we need higher resolution sizes, we will contact you. Images should be rotated to their proper orientation (portrait/horizontal).

We will not accept images embedded within a PDF or some other publication type. We reserve the right to reject images that do not follow the guidelines.

FILE NAMING STRUCTURE

Please follow the below guidelines when naming your images and other files:

• Include the artist’s name and if a gallery, the gallery AND artist's name in the file name. Why? We are receiving thousands of images and even though you have your own portal access, we don’t want to risk one of your images getting lost in the data.

• Use unique file names for each image or file name. (No duplicate file names.)

• Letters in the name should only be the letters of the Latin alphabet (A-Z, a-z). Do not use foreign/non-Latin characters as these could corrupt the files.

• Only use hyphens and underscores. Avoid any other punctuation marks, accented letters, non-Latin letters, and other non-standard characters such as forward and back slashes, colon, semicolon, asterisks, angle brackets or brackets.

INFORMATION ABOUT YOU & YOUR ARTWORK (for your promotion and benefit)

Information about you and your artwork should be submitted in a Microsoft Word, PDF or text file. This information should be included within your Exhibitor Portal Artwork folder(s) as a separate document. If you’re submitting any PDF files, ensure that they are not locked or password protected.

The below information should be included, where possible. This may seem a little tedious, but the more information you provide, the more data we can include about you and your artwork.

Include the information below, where applicable, if it’s different than what’s included in your Exhibitor profile in the Portal:

• Your social media profile names: Instagram, Facebook, Twitter, etc.

• Information about yourself, your Gallery or organization.

• Other information about the Gallery or Artists such as Publications, News or other information.

• Previous and upcoming Exhibitions & Fairs. Includes Fairs, Fairs dates and booth #, if available.

• Upcoming Gallery openings and special events.

• Contact information for Gallery or Fair invitations.

• Artists Represented (add any additional to what was already submitted)

If you want specific information to be listed for each image file submitted, please include any or all of the following information within the Word, PDF or text file (again, the more information you provide, the more data we can include about your artwork):

• File name

• Artist Name

• Artwork Title, Year

• Gallery Name (if applicable)

• Medium

• Dimension – metric or US

• Price – list either the amount (in your currency) or indicate “Contact Artist (or Gallery)”

VIDEO 

If you are submitting any video, we prefer external, public links to video files (YouTube, Vimeo, etc.). If video files are to be submitted, the files should not exceed 5 minutes total for all files submitted. Please include any information that you feel is necessary to be included with your video.

If you have any questions regarding artwork and content, please message us within the Exhibitor Portal.

Yes. Artist and photographer talks are available. Please contact Exhibitor Services for more details.

No, it is the artist’s or gallery's responsibility to bring their artwork with them.

All your data is kept confidential and secure at all times. We use bank-level security on our Exhibitor Portal. All financial data, including credit card and/or bank data is encrypted, tokenized, handled and managed by secure third-party providers (Stripe). Miami Art Week does not have access to any of this encrypted data.

You can sign up for the Miami Art Week Exhibitor Portal using either your Google account OR your email and a password you specify. Similar to the robust security mentioned above, Miami Art Week is not able to view any confidential information related to passwords or Google accounts. You have the ability to change your password on the platform at any time. We recommend that you enable two-factor authentication in your profile, where possible.

Do you have to be represented by a gallery to participate on the Miami Art Week digital platform or the in-person shows?

No, you do not need to be represented by a gallery. Individual artists are welcomed and encouraged to apply and participate.

Not at all. Over the years, we've had hundreds of artists and galleries participate from both the United States and many countries throughout the world.

How do I get considered for the Miami Art Week Digital Magazine cover?

All participating Exhibitors are considered for selection. This includes digital platform Exhibitors. The artwork selected for the cover will be exhibited (physically) at the Miami Art Week Kickoff Party and Wynwood Pop-Up or photoMIAMI events (depending on the type of artwork selected).

The first things we need you to do are:

• Complete your Exhibitor profile. Fill out all applicable fields.

• Complete the 2024 Exhibitor application as soon as possible. There are only limited spaces available at the Wynwood venue.

• Review the FAQs and information in the 'Exhibitor Home' section for any details you may need for 2024.

• Pay any applicable fees due.

Artwork images are submitted with the Exhibitor Portal only. We are no longer accepting images or video via email or Dropbox. If this is an issue, please contact using the messaging feature on the Exhibitor Portal.

The artwork can remain on display at the gallery overnight which is locked and secured. Neither the Gallery space nor Miami Art Week is responsible for the artwork which is left overnight. All artists and galleries are responsible for the insuring of any and all artwork.

Up to ten (10) images should be submitted with the application via the Exhibitor Portal. After being accepted, you will be requested to upload additional images.

Each artist will have 5-to-6 linear feet for display. (Emerging: 5 linear feet; Established: 6: linear feet; Galleries: 7 or more linear feet.
Exhibitors will, depending on the type of artwork being exhibited, receive additional (easel, pedestal, table, shelving, tv/monitor or other) display space based on availability. Our Exhibitor Services Department will work with each participant directly regarding their needs and advise on what space is available including locations within the Gallery. All available additional space and placement of all Exhibition space is at the sole discretion of the Miami Art Week Exhibitor Services Department and our event Curators.

For 2024, we are making every effort possible to accept applications within a week of them being submitted. While there may be some applications that end up on a waitlist due to limited space available, in general, most applicants will know fairly quickly so they can plan ahead for December. Our goal is to respond to all applications as quickly as possible.

No, it is not online-only. There are two different in-person shows (the Miami Art Week Pop-Up and photoMIAMI) held at our Wynwood venue. This is in addition to the 20+ other art fairs that will be underway during Miami Art Week.

The purpose of requesting artwork and information is for both our Exhibitor application process and, if accepted, your dedicated page on the Miami Art Week digital platforms. Your content may also be selected for promotion and publication on the Miami Art Week and photoMIAMI websites, the Miami Art Week digital magazine, social media platforms and other marketing collateral. If/when you are sending us content, for your benefit, we also request that you provide us with some information regarding the artwork.

If selected to exhibit, the Exhibitor’s body of work must be substantially the same as shown in their images submitted during the application process. Non-compliance with this requirement may result in expulsion from the show(s). 

Your participation and provision of content and submitted materials is entirely voluntary. All content and submitted materials are subject to the Miami Art Week Terms of Use as specified on our website(s). At no time will any of your content be used for advertising purposes without prior, written approval from you.

Most important, YOU SHALL MAINTAIN COPYRIGHT TO YOUR SUBMITTED MATERIALS AT ALL TIMES.

Exhibitor applications are cancelled if either (1) the Application Fee or (2) the Exhibitor fee is not paid timely. We do have reasonable options available for installment payments, if necessary.

Exhibitor and Application Fees are non-transferable and non-refundable.

Deadline:
Friday, September 27, 2024, 11:59 PM EST

Artwork can be set up starting at 9 AM on Saturday December 7 prior to the event. We plan on having staff available starting at 8 AM.

The Exhibitor is responsible for arranging and costs related to all printing, framing, shipping, storage, artwork insurance, etc.. The Exhibitor is also responsible for the costs of setup and take-down of artwork. Miami Art Week provides the space for artwork but is not responsible for the artwork in itself. That is 100% the Exhibitor's responsibility.

The Exhibitor is responsible for the cost of any and all Exhibitor travel, lodging, food, etc. while in Miami or en route to and from Miami. Miami Art Week is not responsible for any costs associated with Exhibitor food and beverage or travel. Miami Art Week will provide reasonable catering to invited attendees at the Kickoff Party and Artist Party.